Job Type: Part time (20 hours/week)
Positional Title: Office Assistant
Supervisor: Communications Coordinator & Senior
Pastor
PURPOSE
Coordinate activities and resources for the worship services
and provide general administrative support.
OVERVIEW
The general responsibilities of this position are to ensure
the worship services are prepared each Sunday and to provide support to the
church staff.
PREFERRED EXPERIENCE
1.
Good communication and organizational skills.
2.
MS Windows & MS Office software.
PRIMARY RESPONSIBILITIES
- Ensure worship materials (bulletins, handouts,
giving envelopes, sign-in pads, etc.) are available and in place for the
worship services.
- Greet all visitors, members, and service
technicians as they enter the building and assist them as needed during office
hours. Be able to answer general questions about facility usage, church
directory, small groups, Sunday school classes, etc.
- Become the “during-the-week-voice” of the
church. This person must be able to communicate effectively in a broad range of
areas by fielding phone calls and communicating messages to the Pastor and
other staff members. Check the telephone answering system regularly and make
notes, return calls, or deliver messages to the appropriate staff member.
- Correspondence and Outgoing Mail—Compose letters
as required or requested. This includes preparing and sending birthday and
welcome letters to new members, preparing and sending follow-up postcards to
visitors, and other administrative correspondence as requested.
- Incoming Mail – Pick up mail (daily from church
mailbox); sort and distribute as appropriate.
- Maintenance of Office Equipment – Operate, clean
regularly, schedule maintenance as needed, and/or recommend service for all
office equipment including copiers, computers, printers, etc. Purchase office
supplies as needed.
- Input of Church Attendance Records—Use church
management software to input church attendance records (digital and written)
and follow up with those noticeably absent.
- Maintain the Circle of Concern. Assist with
Congregational Care, such as prayer request follow-ups, noticeable absences
from service, homebound letters, and others as needed.
- Provide support in proofing the Trumpeter,
bulletin, mailings, and other communications as needed by the Communications
& Operations Coordinator.
TRINITY UMC SUMMARY
Trinity United Methodist Church in Fort Walton Beach, FL,
offers the healing, help, and hope in Jesus Christ through genuine, heartfelt
worship and learning experiences. Our church is a place where all are invited
to discover who God is and the purpose He has for all of us in His story. We
think Church should be one of the most engaging and exciting places on the
planet—a place where people of all backgrounds can experience a God who is real
and relevant in their lives today.
All interested applicants can submit a resume through the form below or email it to Kim Allen at trinity@trinityfwb.org.